Effective Date: August 21, 2026
Last Updated: August 21, 2026
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Our Commitment to Privacy
The Haliwa-Saponi Indian Tribe respects the privacy of its citizens, residents, visitors, supporters, and community partners. We are committed to protecting personal information entrusted to us and maintaining transparency regarding how information is collected, used, shared, and safeguarded through our official website.
This Privacy Policy applies to information collected through www.haliwa-saponi.gov and any related online services operated by the Haliwa-Saponi Indian Tribe.
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Tribal Sovereignty
The Haliwa-Saponi Indian Tribe is a sovereign tribal government recognized by the State of North Carolina. This Privacy Policy is adopted by the Tribe in the exercise of its governmental authority and responsibility to protect information entrusted to it.
Nothing contained in this Privacy Policy, nor any use of this website, shall be construed as a waiver, limitation, relinquishment, or modification of any sovereign rights, powers, privileges, immunities, defenses, or jurisdiction of the Haliwa-Saponi Indian Tribe, its Tribal Council, departments, officers, employees, agents, or instrumentalities. All such rights are expressly reserved.
Any interpretation of this Privacy Policy shall be consistent with the laws, ordinances, policies, and governing documents of the Haliwa-Saponi Indian Tribe.
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Information We Collect
Information You Voluntarily Provide
We may collect information that you voluntarily provide when you:
- Submit a contact form
- Register for events, programs, or services
- Subscribe to newsletters or updates
- Make a donation
- Request information or assistance
- Submit applications, inquiries, or feedback
- Participate in surveys or community engagement activities
Information collected may include:
- Name
- Mailing address
- Email address
- Telephone number
- Donation information
- Organization affiliation
- Any additional information you choose to provide
Information Collected Automatically
When you visit our website, certain technical information may be collected automatically, including:
- Internet Protocol (IP) address
- Browser type and version
- Device type
- Operating system
- Date and time of access
- Referring website information
- Website usage statistics
This information helps us improve website performance, maintain security, and better understand how visitors use our website.
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Governmental and Tribal Purposes
Information collected through this website is used to support the governmental operations, citizen services, cultural preservation efforts, educational initiatives, community programs, economic development activities, fundraising efforts, and public communications of the Haliwa-Saponi Indian Tribe.
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How We Use Information
Information collected through this website may be used to:
- Respond to inquiries and requests
- Provide information about tribal programs and services
- Process donations and contributions
- Administer registrations and applications
- Distribute newsletters and announcements
- Improve website functionality and performance
- Analyze website traffic and visitor trends
- Maintain website security
- Comply with legal, financial, and administrative requirements
We use information only for legitimate governmental, educational, cultural, fundraising, operational, and community purposes.
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Cookies and Analytics
Our website may use cookies and similar technologies to improve website functionality and better understand visitor activity.
Cookies may be used to:
- Remember user preferences
- Improve website performance
- Analyze visitor trends
- Enhance the user experience
Most web browsers allow users to manage or disable cookies through browser settings. Disabling cookies may affect certain website features.
The Tribe may use analytics tools to measure website traffic and improve services. Analytics data is generally aggregated and is not intended to personally identify individual visitors.
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Donations and Online Transactions
Online donations and transactions may be processed through secure third-party payment providers.
Payment information is transmitted using industry-standard encryption and security measures. The Haliwa-Saponi Indian Tribe does not store complete payment card information on its website servers.
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Information Sharing
The Haliwa-Saponi Indian Tribe respects the privacy of website users and does not sell, rent, lease, trade, or otherwise distribute personal information to third parties for commercial marketing purposes.
Information may be shared only when necessary:
- To provide requested services
- To process donations or transactions
- To work with authorized service providers acting on behalf of the Tribe
- To comply with legal obligations
- To protect the rights, safety, property, or security of the Tribe and others
Authorized service providers receive only the information necessary to perform their designated services.
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Photos, Media, and Voluntary Submissions
Photographs, videos, stories, testimonials, event information, and other materials voluntarily submitted to the Tribe for publication, promotional, educational, historical, or public communication purposes may be used in official tribal communications, including:
- Tribal websites
- Social media platforms
- Newsletters
- Annual reports
- Marketing materials
- Program publications
- Other official tribal communications
The Tribe will make reasonable efforts to honor any limitations or permissions communicated at the time of submission.
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Social Media
The Tribe maintains official social media accounts to communicate with citizens and the public.
Interactions with the Tribe through social media platforms are governed by both this Privacy Policy and the privacy policies of the respective platform providers. The Tribe is not responsible for the privacy practices of third-party social media services.
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Email Communications
Individuals who subscribe to receive updates may receive communications regarding:
- Tribal news and announcements
- Programs and services
- Community events
- Educational opportunities
- Fundraising initiatives
- Government notices
Recipients may unsubscribe at any time by following instructions provided in the communication or by contacting the Tribe directly.
Because email communications travel across public networks, users should avoid transmitting highly sensitive personal information through unsecured email channels.
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Children's Privacy
Protecting the privacy of children is important to the Haliwa-Saponi Indian Tribe.
This website is not intended to knowingly collect personal information from children under the age of 13 without appropriate parental or guardian consent when required by law.
Parents or guardians who believe a child has submitted personal information may contact us to request review or removal of that information.
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Data Security
The Tribe employs reasonable administrative, technical, and physical safeguards designed to protect information from unauthorized access, disclosure, alteration, misuse, loss, or destruction.
These safeguards may include:
- Secure encrypted website connections
- Access controls
- System monitoring
- Security updates and maintenance
- Restricted access to sensitive information
While reasonable efforts are made to protect information, no method of electronic transmission or storage can be guaranteed to be completely secure.
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Data Retention and Tribal Records
Information collected through this website is retained only as long as necessary to:
- Fulfill the purpose for which it was collected
- Support governmental and operational needs
- Meet legal, financial, auditing, or grant requirements
- Comply with records retention and management obligations
Information submitted to the Tribe may become part of official records maintained in accordance with applicable laws, regulations, grant requirements, records retention schedules, and tribal policies.
Information no longer required will be securely deleted, destroyed, or archived, as appropriate.
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Your Rights and Choices
You may request that the Tribe:
- Correct inaccurate information
- Update outdated information
- Delete information when legally permissible
- Provide information regarding personal information that you have submitted through this website
Requests may be submitted using the contact information listed below.
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Accessibility
The Haliwa-Saponi Indian Tribe is committed to providing an accessible online experience for all users.
Individuals who encounter accessibility barriers while using this website are encouraged to contact the Tribal Administration Office so that assistance can be provided and improvements can be made where appropriate.
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Third-Party Websites
This website may contain links to websites operated by third parties.
The Haliwa-Saponi Indian Tribe is not responsible for the content, security, accessibility, privacy practices, or policies of external websites. Visitors should review the policies of any website they choose to visit.
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Sovereign Immunity Reservation
Nothing contained in this Privacy Policy shall be interpreted as a waiver of the sovereign immunity of the Haliwa-Saponi Indian Tribe, its Tribal Council, departments, boards, commissions, officers, employees, agents, or instrumentalities. Sovereign immunity is expressly reserved.
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Changes to This Policy
The Haliwa-Saponi Indian Tribe may update this Privacy Policy from time to time to reflect changes in technology, legal requirements, website functionality, or tribal operations.
Updates will be posted on this page with an updated revision date. Continued use of the website following the posting of changes constitutes acceptance of the revised Privacy Policy.
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Contact Information
Haliwa-Saponi Indian Tribe
Chief W.R. Richardson Tribal Government Complex
P.O. Box 99
39021 Highway 561
Hollister, NC 27844
For questions regarding this Privacy Policy, requests concerning personal information, records inquiries, or accessibility assistance, please contact the Tribal Administration Office.
